Loaner & Rental Requests
Give service teams a consistent way to request, approve, assign, and close vehicle use.
- Service department requests
- Vehicle assignment
- Approval rules
- Check-in and closeout status
Commercial dealer fleet management
Keep every loaner, rental, and lot vehicle accounted for.
Proaction keeps vehicle handoffs, condition, service, movement, documents, and costs visible across rooftops. Use the platform with your team or have us manage selected fleet programs for you.
Built for
Commercial dealer fleet capabilities
Give every rooftop the same clear way to manage fleet work.
Keep loaners, rentals, demos, lot vehicles, inspections, service, documents, and costs organized across locations and departments.
Check-Out & Return Inspections
Capture condition and customer handoff details before and after each use.
- Mobile forms
- Photo and video capture
- Mileage and fuel readings
- Signed condition records
Damage & Claims
Keep evidence, responsibility, repair status, and claim records connected to the vehicle.
- Damage intake
- Customer and vehicle details
- Repair and claim status
- Document history
Service & Vehicle Readiness
Keep fleet vehicles ready without losing service work between departments.
- Preventive service schedules
- Repair requests and approvals
- Internal shop routing
- Ready-status updates
Transport & Location Transfers
Track vehicle movement and condition when units move between rooftops, lots, or customers.
- Transport requests
- Provider coordination
- Origin and destination records
- Location history
Fuel, Tolls & Citations
Keep operating charges and exceptions tied to the correct vehicle, use, or department.
- Fuel spend
- Toll transaction review
- Citation routing
- Charge and status records
Title, Registration & Documents
Keep required fleet records and renewal work organized across rooftops.
- Registration renewals
- Title records
- Insurance documents
- Expiration reminders
Rooftop & Program Reporting
See vehicle status, open work, damage, and cost across departments and locations.
- Cost by vehicle and rooftop
- Availability and downtime
- Damage and service history
- Regional and program reports
Software + services
Manage the work with your team or have us manage it for you.
Proaction Platform
Manage it with your team.
Run fleet programs with rooftops, departments, vehicles, handoffs, approvals, shops, costs, and reports organized in one platform.
Proaction Managed Services
Have Proaction handle the follow-through.
Have Proaction coordinate selected programs while your teams keep a clear view of vehicle status, cost, exceptions, documents, and results.
Connect your fleet systems
Keep the tools your team already uses.
Connect Proaction with dealer systems, telematics, fuel and payment tools, and communication platforms so fleet work stays visible without replacing your DMS.
More integrations
Dealer systems
and more
More integrations
Telematics
and more
More integrations
Fuel and payments
and more
More integrations
Communication
and more
Fits your operation
Set Proaction up around your rooftops, departments, handoffs, and vehicle programs.
Keep your DMS and current service operation while giving loaner, rental, lot, and transport work a consistent process across locations.
Commercial dealer fleet setup
LocationsRooftops, lots, service departments, and regions
Fleet typesLoaners, rentals, demos, lot, and support vehicles
HandoffsCheck-out, return, transfer, and damage requirements
ApprovalsDepartment, role, damage, and cost-based rules
ProvidersInternal shops, transporters, and outside vendors
ReportingVehicle, rooftop, department, program, and cost
Questions
Questions commercial dealer fleet teams ask.
No. Proaction manages the fleet workflows, handoffs, condition records, documents, costs, and follow-up around dealer-operated vehicles. It can work alongside your DMS and other systems.
Yes. Configurable forms can collect signatures, photos, video, mileage, fuel, damage, and other information required for a vehicle handoff.
Yes. Proaction can standardize core requirements while preserving location, department, role, and approval differences.
Yes. Vehicle groups, statuses, permissions, forms, and reporting can be configured around the programs your dealership operates.
Managed Services can be added for selected programs where you want help coordinating providers, transactions, documents, exceptions, or follow-up.
See Proaction with your fleet
See how Proaction would work across your dealerships.
Walk us through your rooftops, vehicle programs, and handoff process. We’ll show you how Proaction can fit your operation.