Check-Out & Return Inspections
Capture asset condition at each handoff with a consistent record for the team and customer.
- Mobile inspection forms
- Photo and video capture
- Usage, mileage, and fuel readings
- Signed condition records
Rental and leasing fleet management
Know what is ready and what every asset costs.
Proaction keeps asset condition, service, damage, movement, documents, and costs visible across rental and leasing locations. Use the platform with your team or have us manage selected fleet programs for you.
Built for
Rental and leasing fleet capabilities
Keep every asset moving toward its next use.
Bring check-out, return, condition, service, damage, transfers, documents, and cost information into one visible asset record.
Damage Documentation
Keep new and existing damage clear from intake through repair and resolution.
- Damage intake
- Before-and-after evidence
- Repair status
- Responsibility and document history
Turnaround & Ready Status
Give each location a clear view of what must happen before an asset is ready again.
- Return issue routing
- Cleaning and service tasks
- Repair approvals
- Ready-status updates
Maintenance & Repair
Keep preventive service and repair history connected to every rental or leased asset.
- Usage, mileage, and time schedules
- Service requests
- Shop and vendor coordination
- Cost and downtime history
Usage, Tolls & Fees
Review usage charges, tolls, citations, and other fees against the right agreement.
- Usage and overage review
- Toll and citation review
- Agreement and operator matching
- Status and recovery records
Asset Transfers
Keep location, condition, and history intact when assets move across the network.
- Transfer requests
- Transport coordination
- Origin and destination inspections
- Location history
Registration, Title & Documents
Keep vehicle registrations, titles, insurance, and other required asset documents organized across locations and jurisdictions.
- Registration renewals
- Title records
- Insurance documents
- Expiration reminders
Utilization & Cost Reporting
See availability, downtime, work history, and cost across assets and locations.
- Asset status and downtime
- Cost by asset and location
- Transfer and service history
- Regional reporting
Software + services
Manage the work with your team or have us manage it for you.
Proaction Platform
Manage it with your team.
Run fleet work with locations, assets, inspections, approvals, providers, documents, costs, and reports organized in one platform.
Proaction Managed Services
Have Proaction handle the follow-through.
Have Proaction coordinate selected programs while your team keeps control of availability, cost, exceptions, asset history, and results.
Connect your fleet systems
Keep the tools your team already uses.
Connect Proaction with telematics, payment, communication, and business systems so asset status and cost information can move without replacing your reservation or rental platform.
More integrations
Telematics
and more
More integrations
Fuel and payments
and more
More integrations
Communication
and more
More integrations
Business systems
and more
Fits your operation
Set Proaction up around your locations, asset statuses, and handoff requirements.
Keep the systems that handle reservations and agreements while giving fleet work, condition, and cost information one visible home.
Rental and leasing fleet setup
LocationsBranches, lots, hubs, and regions
StatusesReady, rented, returned, in service, and out of service
InspectionsCheck-out, return, transfer, and damage requirements
ApprovalsLocation, role, damage, and cost-based rules
ProvidersRepair, transport, and service partners
ReportingAsset, location, region, status, and cost
Questions
Questions rental and leasing fleet teams ask.
No. Proaction manages the fleet work, condition records, documents, costs, and follow-up around your assets. It can work alongside the system that handles reservations and agreements.
Yes. Configurable forms can capture photos, video, usage, mileage, fuel, signatures, damage, and other information your handoff process requires.
Yes. Proaction can organize condition, service, movement, documents, costs, and reporting for vehicles, equipment, and other commercial assets.
Yes. Your team can see open issues, current status, service progress, downtime, costs, and the history connected to each asset.
Managed Services can be added for selected programs where you want Proaction to coordinate providers, transactions, exceptions, and follow-up on your behalf.
See Proaction with your fleet
See how Proaction would work for your rental or leasing fleet.
Walk us through your locations, asset handoffs, and the work that delays availability. We’ll show you how Proaction can fit your operation.